Renewing your Indian passport while living in Canada might seem overwhelming at first, but the process is quite streamlined if you follow the proper steps. Whether you are in Toronto, Vancouver, Ottawa, or Calgary, the procedure is generally uniform. This guide explains every detail you need to know-from eligibility to required documents, fees, photo specifications, and common issues.
Eligibility to Renew Indian Passport in Canada
To be eligible for passport renewal through the Indian mission in Canada, you must be an Indian citizen currently residing in Canada under a valid status such as permanent residency, work permit, study permit, or visitor visa. You can renew your passport if it has already expired, is expiring within one year, or has exhausted all available pages.
Moreover, your previous passport should have been issued by an Indian Passport Office or an Indian mission abroad. The Indian High Commission and Consulates in Canada process applications based on regional jurisdiction, so it’s important to apply to the correct location based on your address.
Step-by-Step Process for Passport Renewal
Determine Your Jurisdiction and Service Provider: In Canada, passport services for Indian citizens are outsourced to BLS International. You will need to apply through the relevant BLS office depending on your location. The Indian High Commission in Ottawa and the Consulates in Toronto and Vancouver handle different regions.
Complete the Online Application Form: Visit the official Passport Seva website and register as a new user if you haven’t already. Choose the ‘Canada’ mission, fill in the form for a ‘Re-issue of Passport’, and submit it online. After submission, print the filled application form.
Book an Appointment with BLS International: You must book an appointment through the BLS website. Walk-ins are generally not accepted. Choose whether you want to apply in person or by postal service (if available in your region).
Gather Required Documents: The standard document checklist includes:
- A printed and signed copy of your online application form
- Your original passport and photocopies of its first and last pages
- Proof of your current legal status in Canada (PR card, work permit, visa, etc.)
- Proof of address in Canada (driver’s license, utility bill, lease agreement, etc.)
- Passport-size photographs as per the Indian specifications
- Additional documents if applying for changes in personal particulars
It’s recommended to carry both originals and photocopies. BLS may ask for notarized or self-attested copies depending on the document.
Pay the Fees: The fees vary depending on the validity and type of service (normal or Tatkal). As of 2025, the cost ranges from CAD 100 to CAD 180, including VFS/BLS service charges. Payments can be made online or at the BLS center.
Submit Your Application: Submit the full application package either in person or by mail (if permitted in your jurisdiction). You’ll receive an acknowledgment with a tracking number.
Track Your Application: You can track the progress of your application via the BLS tracking portal using your reference number.
Receive Your Renewed Passport: Once processed, your new passport will be mailed to your Canadian address or made available for in-person collection, depending on what you opted for.
Photograph Requirements
Your passport photo must meet the following criteria:
- Size: 51 mm x 51 mm (2 x 2 inches)
- White background, no shadows
- Neutral facial expression, both ears visible
- No glasses or headwear (unless for religious reasons)
It is advisable to get your photo taken at a studio familiar with Indian passport specifications to avoid rejections.
How Long Does It Take?
The processing time for a normal passport renewal is around 3–6 weeks. Tatkal services may speed this up to 7–10 business days, but they are not available in all cases, especially where police verification is required.
Common Issues and How to Avoid Them
- Wrong jurisdiction: Ensure you apply to the correct consulate based on your address.
- Incomplete documents: Double-check your checklist before submission.
- Incorrect photo: Follow the exact specifications to avoid rejections or delays.
- No police verification record: First-time renewals or change in personal details may trigger police verification in India, which can cause delays.
Frequently Asked Questions (FAQs)
Can I renew my Indian passport by mail from anywhere in Canada?
Yes, BLS International offers postal application services, but only in certain provinces. Check the BLS website for your jurisdiction. Postal applications must be complete and include a return envelope with proper postage.
What if my passport has already expired?
You can still apply for a reissue of your passport even after it has expired. However, if it’s been expired for more than 3 years, additional documentation and explanation may be required. In some cases, the Indian mission may request police verification from India.
Do I need to visit the BLS center in person?
In-person visits are not always mandatory. Many applicants choose the postal service route if it’s offered in their region. However, if there are changes to personal details or if the application is flagged for verification, you may be asked to visit in person.
Can I apply under Tatkal in Canada?
Tatkal services are available in Canada, but only for specific cases where police verification is not required. You will need to submit a notarized affidavit along with your application, and final eligibility is determined by the Indian Mission.
Is it possible to change my address or name during passport renewal?
Yes, you can request changes in address, name, marital status, or other personal details during renewal. However, supporting documents must be provided-such as a marriage certificate, court order, or legal name change documents. These changes may also extend processing time.
